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| planning:hosting [2015/02/09 17:05] – Add line about veg tabatkins | planning:hosting [2024/02/13 09:17] (current) – removing telephone requirement, we have not used that for a while astearns | ||
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| To host a CSS meeting, you MUST provide: | To host a CSS meeting, you MUST provide: | ||
| - | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. | + | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. Meetings are typically 3 days (4 days if co-hosting a [[https:// |
| - | * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak | + | * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak. Attendance may vary, but is typically around 30 people. |
| * electricity for everybody' | * electricity for everybody' | ||
| * network connectivity that allows at least access to Web, IRC, and email, and preferably also skype/VoIP | * network connectivity that allows at least access to Web, IRC, and email, and preferably also skype/VoIP | ||
| * A projection screen easily visible from all the chairs, and preferably to which anyone in any of the chairs can project from their seats | * A projection screen easily visible from all the chairs, and preferably to which anyone in any of the chairs can project from their seats | ||
| * Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | * Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | ||
| - | * Telephone access, preferably a multi-microphone conference phone, tested in advance to make sure audio works in both directions (is this a MUST or a SHOULD?) | + | * All of the above MUST be ready to go by 9am on each meeting day, and must remain available until the end of the meeting at 6pm. |
| - | + | * The meeting room SHOULD be available half an hour before the meeting start so that people can arrive, and SHOULD remain available for at least 30 minutes to an hour after the likely end of the meeting, both so that the meeting can continue a few minutes longer if needed, and so that participants can linger to finish ongoing conversations, | |
| - | All of the above should | + | * instructions for how to get to the meeting location |
| You also SHOULD provide: | You also SHOULD provide: | ||
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| * natural light in the meeting room (which helps people who are jetlagged) | * natural light in the meeting room (which helps people who are jetlagged) | ||
| * a meeting space that does not permit smoking indoors | * a meeting space that does not permit smoking indoors | ||
| + | * A secondary meeting room, to enable the group to temporarily split and discuss in parallel topics which only interest a subset of the members. | ||
| + | * On-premise or nearby child care during meeting hours | ||
| + | |||
| + | You MAY also: | ||
| + | * Invite everybody for dinner once during the F2F. This is often done and appreciated, | ||
| + | * Organize a side event to meet with local web developers. If you do so, you SHOULD inform the CSSWG members well in advance, as they may otherwise have conflicting travel plans. | ||
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