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planning:hosting [2013/06/04 18:08] – dbaron | planning:hosting [2024/02/13 09:17] (current) – removing telephone requirement, we have not used that for a while astearns | ||
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====== How to host a CSS Working Group meeting ====== | ====== How to host a CSS Working Group meeting ====== | ||
- | (See also the general [[http:// | + | (See also the general [[http:// |
To host a CSS meeting, you MUST provide: | To host a CSS meeting, you MUST provide: | ||
- | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. | + | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. Meetings are typically 3 days (4 days if co-hosting a [[https:// |
- | * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak | + | * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak. Attendance may vary, but is typically around 30 people. |
* electricity for everybody' | * electricity for everybody' | ||
* network connectivity that allows at least access to Web, IRC, and email, and preferably also skype/VoIP | * network connectivity that allows at least access to Web, IRC, and email, and preferably also skype/VoIP | ||
* A projection screen easily visible from all the chairs, and preferably to which anyone in any of the chairs can project from their seats | * A projection screen easily visible from all the chairs, and preferably to which anyone in any of the chairs can project from their seats | ||
* Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | * Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | ||
- | * Telephone access, preferaby a multi-microphone conference phone (is this a MUST or a SHOULD?) | + | * All of the above MUST be ready to go by 9am on each meeting day, and must remain available until the end of the meeting at 6pm. |
+ | * The meeting room SHOULD | ||
+ | * instructions for how to get to the meeting location | ||
You also SHOULD provide: | You also SHOULD provide: | ||
- | * food and drinks for during the meeting (or have them otherwise reasonably available). | + | * food and drinks for during the meeting (or have them otherwise reasonably available): mid-morning coffee break, lunch, mid-afternoon break, and MAY also have breakfast available. |
+ | * natural light in the meeting room (which helps people who are jetlagged) | ||
+ | * a meeting space that does not permit smoking indoors | ||
+ | * A secondary meeting room, to enable the group to temporarily split and discuss in parallel topics which only interest a subset of the members. | ||
+ | * On-premise or nearby child care during meeting hours | ||
+ | |||
+ | You MAY also: | ||
+ | * Invite everybody for dinner once during the F2F. This is often done and appreciated, | ||
+ | * Organize a side event to meet with local web developers. If you do so, you SHOULD inform the CSSWG members well in advance, as they may otherwise have conflicting travel plans. |