Differences

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--- planning:hosting [2013/06/04 18:10] – astearns
+++ planning:hosting [2015/02/09 17:05] – Add line about veg tabatkins
@@ Line 1: / Line 1: @@
 ====== How to host a CSS Working Group meeting ======
-(See also the general [[http://www.w3.org/Guide/hosting.htm|"Hosting W3C Face to Face Meetings."]])
+(See also the general [[http://www.w3.org/Guide/hosting.htm|"Hosting W3C Face to Face Meetings."]] and [[http://w3cmemes.tumblr.com/post/52184246050/for-future-reference-wg-members-are-assumed|F2F Illustration]])
 To host a CSS meeting, you MUST provide:
@@ Line 10: / Line 10: @@
   * A projection screen easily visible from all the chairs, and preferably to which anyone in any of the chairs can project from their seats
   * Either a whiteboard or flipchart that people can draw on, also visible from all the seats.
-  * Telephone access, preferaby a multi-microphone conference phone (is this a MUST or a SHOULD?)
+  * Telephone access, preferably a multi-microphone conference phone, tested in advance to make sure audio works in both directions (is this a MUST or a SHOULD?)
 All of the above should be ready to go by 9am on each meeting day.
 You also SHOULD provide:
-  * food and drinks for during the meeting (or have them otherwise reasonably available).  (More details here.)
+  * food and drinks for during the meeting (or have them otherwise reasonably available):  mid-morning coffee break, lunch, mid-afternoon break, and MAY also have breakfast available.  You should reasonably accommodate vegetarians, such as having eggs during breakfast to provide non-meat protein. Accommodating other food restrictions is desirable if possible. (More details here.)
+  * natural light in the meeting room (which helps people who are jetlagged)
+  * a meeting space that does not permit smoking indoors