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| planning:hosting [2018/01/16 19:08] – florian | planning:hosting [2018/01/16 19:19] – florian | ||
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| To host a CSS meeting, you MUST provide: | To host a CSS meeting, you MUST provide: | ||
| - | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. | + | * A meeting room where the group can meet, without needing to sign any NDA or other agreement. Meetings are typically 3 days (4 days if co-hosting a [[https:// |
| * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak. Attendance may vary, but is typically around 30 people. | * Chairs for people to sit in and tables for them to put their laptops at (which SHOULD be arranged in a U shape) such that the participants can easily hear each other speak. Attendance may vary, but is typically around 30 people. | ||
| * electricity for everybody' | * electricity for everybody' | ||
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| * Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | * Either a whiteboard or flipchart that people can draw on, also visible from all the seats. | ||
| * Telephone access, preferably a multi-microphone conference phone, tested in advance to make sure audio works in both directions (is this a MUST or a SHOULD?) | * Telephone access, preferably a multi-microphone conference phone, tested in advance to make sure audio works in both directions (is this a MUST or a SHOULD?) | ||
| - | + | * All of the above MUST be ready to go by 9am on each meeting day, and must remain available until the of the meeting at 6pm. The room SHOULD remain available for at least 30 minutes to an hour after the end of the meeting, so that participants can linger | |
| - | All of the above must be ready to go by 9am on each meeting day, and remain available until the of the meeting at 6pm. Being able to linger in the room after 6pm (to finish | + | |
| You also SHOULD provide: | You also SHOULD provide: | ||
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| * natural light in the meeting room (which helps people who are jetlagged) | * natural light in the meeting room (which helps people who are jetlagged) | ||
| * a meeting space that does not permit smoking indoors | * a meeting space that does not permit smoking indoors | ||
| + | * A secondary meeting room, to enable the group to temporarily split and discuss in parallel topics which only interest a subset of the members. | ||
| You MAY also: | You MAY also: | ||
| * Invite everybody for dinner once during the F2F. This is often done and appreciated, | * Invite everybody for dinner once during the F2F. This is often done and appreciated, | ||
| * Organize a side event to meet with local web developers. If you do so, you SHOULD inform the CSSWG members well in advance, as they may otherwise have conflicting travel plans. | * Organize a side event to meet with local web developers. If you do so, you SHOULD inform the CSSWG members well in advance, as they may otherwise have conflicting travel plans. | ||
| + | |||